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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The College of Engineering at the Pennsylvania State University
is looking for a Proposal and Award Generalist, who will provide
direct administrative and professional support to the Department of
Aerospace Engineering and the Graduate Program in Acoustics. This
position will report to the Administrative Manager and will perform
most work activities in a systematic, complex and deadline-driven
environment with minimal supervision.
The individual will be a conscientious, organized and detailed
professional with excellent communication skills and will be
responsible for assisting faculty with post-award activities
including, but not limited to the following:
- Monitor the budget and status of incoming, active and
terminated research accounts including subcontracts.
- Track obligations created by established cost-share
- Analyze research reports within the faculty's portfolio to
assess their near- mid- and long-term ability to pay research
staff, graduate research assistants, wage employees, postdoctoral
salaries and other research costs including facility charges,
supplies/materials, equipment and travel, as required to meet
- Determine funds availability and length of contract for the
processing of academic year buyout and supplemental pay for faculty
- Meet with faculty to convey assessments of their research
portfolio and provide financial reports and documentation on the
status of their research budgets.
- Work with the Department's Finance staff to ensure travel
expenses and purchases of supplies/materials and equipment are
allowable, allocable and reasonable. Consult PI and/or
Administrative Manager to address questions or concerns.
- Work with the Office of Engineering Research Administration
(OERA) to request budget realignments and no-cost extensions in a
timely manner. Assist OERA with closeout procedures. Consult OERA
to ensure compliance with University, industry and federal policies
- May also assist in preparing a budget and budget justification
for pre-award proposals.
This position will be filled at a Level 1 and typically requires
an Associate's degree or higher and 3+ years of related experience,
or an equivalent combination of education and experience.
Additional consideration given to individuals who have completed
the ACES (ACOR Certification and Education Series) program or
similar certification program.
Accounting and research administration experience is required.
Knowledge and understanding of SIMS/SIMS Budgets, SIMBA ( (Penn
State's internal System for Integrated Management, Budgeting, and
Accounting) and MS-Excel are strongly preferred.
This position will require successful completion of standard
The Pennsylvania State University is committed to and
accountable for advancing diversity, equity, and inclusion inall
ofits forms.We embrace individual uniqueness, foster a culture of
inclusive excellence that supports both broad and specific
diversity initiatives, leverage the educational and institutional
benefits of diversity, and engage all individuals to help them
thrive. We value inclusive excellence as a core strength and an
essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act and the Pennsylvania Act of
1988, Penn State publishes a combined Annual Security and Annual
Fire Safety Report (ASR). The ASR includes crime statistics and
institutional policies concerning campus security, such as those
concerning alcohol and drug use, crime prevention, the reporting of
crimes, sexual assault, and other matters. The ASR is available for
Employment with the University will require successful
completion of background check(s) in accordance with University
EEO is the Law
Penn State is an equal opportunity, affirmative action employer,
and is committed to providing employment opportunities to all
qualified applications without regards to race, color, religion,
age, sex, sexual orientation, gender identify, national origin,
disability or protected veteran status. If you are unable to use
our online application process due to an impairment or disability,
please contact 814-865-1473.
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