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Proposal and Award Generalist - Department of Aerospace Engineering

Company: Penn State University
Location: University Park
Posted on: June 12, 2021

Job Description:


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The College of Engineering at the Pennsylvania State University is looking for a Proposal and Award Generalist, who will provide direct administrative and professional support to the Department of Aerospace Engineering and the Graduate Program in Acoustics. This position will report to the Administrative Manager and will perform most work activities in a systematic, complex and deadline-driven environment with minimal supervision.

The individual will be a conscientious, organized and detailed professional with excellent communication skills and will be responsible for assisting faculty with post-award activities including, but not limited to the following:

  • Monitor the budget and status of incoming, active and terminated research accounts including subcontracts.
  • Track obligations created by established cost-share commitments.
  • Analyze research reports within the faculty's portfolio to assess their near- mid- and long-term ability to pay research staff, graduate research assistants, wage employees, postdoctoral salaries and other research costs including facility charges, supplies/materials, equipment and travel, as required to meet research deliverables.
  • Determine funds availability and length of contract for the processing of academic year buyout and supplemental pay for faculty and instructors.
  • Meet with faculty to convey assessments of their research portfolio and provide financial reports and documentation on the status of their research budgets.
  • Work with the Department's Finance staff to ensure travel expenses and purchases of supplies/materials and equipment are allowable, allocable and reasonable. Consult PI and/or Administrative Manager to address questions or concerns.
  • Work with the Office of Engineering Research Administration (OERA) to request budget realignments and no-cost extensions in a timely manner. Assist OERA with closeout procedures. Consult OERA to ensure compliance with University, industry and federal policies and procedures.
  • May also assist in preparing a budget and budget justification for pre-award proposals.

This position will be filled at a Level 1 and typically requires an Associate's degree or higher and 3+ years of related experience, or an equivalent combination of education and experience. Additional consideration given to individuals who have completed the ACES (ACOR Certification and Education Series) program or similar certification program.

Accounting and research administration experience is required. Knowledge and understanding of SIMS/SIMS Budgets, SIMBA ( (Penn State's internal System for Integrated Management, Budgeting, and Accounting) and MS-Excel are strongly preferred.

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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University Park, PA

Keywords: Penn State University, Ellicott City , Proposal and Award Generalist - Department of Aerospace Engineering, Other , University Park, Maryland

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