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Administrative Support Assistant 3

Company: Penn State University
Location: University Park
Posted on: June 12, 2021

Job Description:


If you are a current employee (faculty, staff, technical service, or student) at Penn State, please login to Workday to complete the internal application process. If you are a current student at Penn State and seeking employment with Penn State, please login to Workday to complete the student application process.


The Division of Development and Alumni Relations is seeking a candidate for an Administrative Support Assistant. This position will serve as the lead administrative support assistant to the Office of Volunteer Programs in the Division of University Development, supporting the director and assistant/associate director.

The primary duties include, but are not limited to:

  • Acting as first point of contact with excellent customer service for volunteers, donors, alumni and staff

  • Maintaining calendars and arranging meetings, preparing meeting materials, and taking meeting minutes

  • Drafting, typing and editing correspondence and other documents

  • Initiating and processing various financial forms

  • Maintaining and updating volunteer engagement website, women's philanthropy website, and any future virtual platforms

  • Ordering office and other supplies and running errands

  • Coordinating travel logistics, hotel rooms and home ticket requests

  • Representing the office at meetings and on projects, as appropriate

Experience with Microsoft Office 365, Employee Reimbursement System, SIMBA, Advanced Web Application, Workfront and computer programming preferred. The successful candidate must be a detail driven professional who is self-motivated, team-oriented and has excellent interpersonal and organizational skills with the ability to manage multiple competing priorities. The candidate must possess exceptional critical thinking, oral and written communication skills and have excellent computer, keyboarding, and editing skills. Consistent high quality and timely work is crucial. Experience with exercising discretion and excellent independent judgment while managing confidential information is critical. Must be willing to foster a welcoming and inclusive environment for diverse members of the public as well as students, staff, and colleagues within the University.

Typically requires a High School diploma plus 2 years related experience, or an equivalent combination of education and experience.

The Pennsylvania State University and the Division of Development and Alumni Relations is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. The Division of Development and Alumni Relations upholds that mission through our commitment to developing an equity-minded community that fosters students' academic, social, cultural, and personal growth.


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Affirmative Action

Penn State Policies

Copyright Information


University Park, PA

Keywords: Penn State University, Ellicott City , Administrative Support Assistant 3, Other , University Park, Maryland

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