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Administrative Support Coordinator 3

Company: Penn State University
Location: University Park
Posted on: June 12, 2021

Job Description:


If you are a current employee (faculty, staff, technical service, or student) at Penn State, please login to Workday to complete the internal application process. If you are a current student at Penn State and seeking employment with Penn State, please login to Workday to complete the student application process.


The Administrative Support Coordinator performs a wide variety of complex administrative and office functions and specialized technical support for our complex Research Division within the Department of Anesthesiology and Perioperative Medicine at the College of Medicine as well as support to select clinical faculty. Role entails setting priorities, coordinating, planning, prioritizing, solving problems and being proactive to our research needs. This role will assist in the daily, weekly, monthly, quarterly, and yearly administrative tasks for the research division and is responsible for research office coordination to include purchasing support.

Role will specifically assist Dr. Vaida (Vice Chair, Research and Director of OB Anesthesia), Dr. Bezinover (Director of Transplant Anesthesia) as well as 6 clinical faculty and 6 basic science faculty in making traveling arrangements as well as processing all reimbursements related to their professional roles; schedule and prepare meeting materials for all supported faculty members; submit dossier information for supported faculty; prepare AC40 evaluations for Vice Chair, process and administers promotion and tenure documents/packets; publicizes, and coordinates special research events and activities, such as the annual Resident research day and the Pennsylvania Area Resident Research Conferences (PARRC). Reviews various reports, publications, speeches, and articles; receives, verifies and validates research and other information; posting/binding of publications, prepares statistical slides for annual State of Department address. Coordinate communications/meetings with faculty & residents regarding resident research projects. Assist in obtaining quotes and capital equipment purchases related to the research division. Maintain and audit research inventory assets.

Position requires an Associate's degree or higher plus three years of related experience, or an equivalent combination of education and experience.

This is a fixed term appointment funded for one year from date of hire with possibility of refunding after that year.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Hershey, PA

Keywords: Penn State University, Ellicott City , Administrative Support Coordinator 3, Other , University Park, Maryland

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