CURRENT EMPLOYEES OR STUDENTS:
If you are a current employee (faculty, staff, technical
service, or student) at Penn State, please login to Workday to
complete the internal application process. If you are a current
student at Penn State and seeking employment with Penn State,
please login to Workday to complete the student application
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The College of Information Science and Technology (IST) invites
applications for an Executive Assistant. The Executive Assistant
works collaboratively with senior leaders, faculty, staff and
students to support the Dean in carrying out the mission of the
college. This role also has direct oversight of the administrative
staff for the Dean's Office, Marketing and Communications and
This position and the work includes handling confidential
information and material, independent thinking, good judgment, and
discretion. Specific responsibilities include, but are not limited
to, the following:
Manage the Dean's calendar, coordinate meetings, create agendas
and distribute notes and other correspondence.
Coordinate travel and reimbursement for the Dean.
Supervise, train and develop administrative staff ensuring
support for Associate and Assistant Deans and faculty.
Oversee Promotion and Tenure process serving as Dean's Office
liaison with college-level process.
Organize faculty orientation ensuring faculty have the needed
information and support to acclimate and be productive as they join
Provide project management.
Act as a liaison with internal and external constituents.
Complete annual AC80 reports.
Coordinate Parents and Families Weekend.
Oversight of Faculty and Staff Awards/Employee Recognition
Update and maintain faculty and staff handbook and college
administrative policies and guidelines.
Act as budget executive in Workday/oversight within SIMBA and
Oversee Marketing and Communications and Events offices.
- Coordinate strategic plan process for the college.
This position typically requires bachelor's degree and 3 years
related experience or an equivalent combination of education and
This requires an individual who will represent the college
professionally, can exercise discretion, and is comfortable
interacting with high-level internal and external stakeholders,
including business leaders, donors, members of the media, and
government and elected officials.
The successful candidate will thrive in a fast-paced
environment, is proactive and takes initiative, is adaptable and
responsive, undertakes projects with little direction, thinks
analytically, is goal-oriented, is a successful mentor. The
candidate is self-directed, easily handles complexity, is
organized, possesses excellent verbal and written communication
skills, is fluent with office technology and computer programs, has
a customer service focus and will respond with flexibility to a
wide variety of multiple and shifting priorities, and is
comfortable interacting with high-level internal and external
stakeholders. Familiarity with Activity Insight/Watermark,
Promotion and Tenure Online Review Platform (PTORP), SIMBA and
Employment will require successful completion of background
check(s) in accordance with University policies.
We are strongly committed to a diverse community and to
providing a welcoming and inclusive environment for faculty, staff
and students of all races, genders, and backgrounds. We are
committed to making good faith efforts to recruit, hire, retain,
and promote qualified individuals from underrepresented minority
groups including women, persons of color, diverse gender
identities, individuals with disabilities, and veterans. We invite
applicants to address their engagement in or commitment to
inclusion, equity, and diversity issues as aligned with the mission
of the College of IST in their cover letter and resume.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act and the Pennsylvania Act of
1988, Penn State publishes a combined Annual Security and Annual
Fire Safety Report (ASR). The ASR includes crime statistics and
institutional policies concerning campus security, such as those
concerning alcohol and drug use, crime prevention, the reporting of
crimes, sexual assault, and other matters. The ASR is available for
Employment with the University will require successful
completion of background check(s) in accordance with University
EEO is the Law
Penn State is an equal opportunity, affirmative action employer,
and is committed to providing employment opportunities to all
qualified applications without regards to race, color, religion,
age, sex, sexual orientation, gender identify, national origin,
disability or protected veteran status. If you are unable to use
our online application process due to an impairment or disability,
please contact 814-865-1473.
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