Facilities Project Manager Generalist

Company: Aleto, Inc.
Location: Washington
Posted on: May 1, 2025

Job Description:

Job Title: Facilities Project Manager GeneralistJob Type: Full-TimeLocation: On-site at Client Site in Washington, D.C.Salary Range: $100,000 - $110,000 DOEAuthorization Status: Must be Authorized to Work in the U.S.Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)About AletoAleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.What we are looking forAleto Inc. is seeking to hire a Facilities Project Manager Generalist at one of its Government Client sites in Washington, to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Project Manager will manage the organization and installation of furniture projects of varying sizes and complexity. The Project Manager must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an assistant project manager who is comfortable working with general contractors, in the field or at the office.Facilities Project Manager Generalist Essential Job DutiesDuties include the following. Other duties may be assigned.

• Assist with the planning & development, execution, and close out of interior projects to contribute to the client's brand and workplace innovation strategy, including but not limited to:
  • Scheduling
  • Estimating/Budgeting
  • Developing Scopes of Work
  • Reviewing and responding to submittals and requests for information (RFI)
  • Developing design intent drawings
  • Reviewing and responding to change order requests
  • Coordinating/assisting with moves, from individuals to whole groups;
  • Overseeing Administration, Construction Management, transfer of documentation, and turnover to building O&M and branch staff
  • Coordinate with internal/external service providers
  • Lead/serve as a point of contact for teams across functional areas
  • Perform quality control throughout the project to maintain standards
  • Coordinate with other client personnel and external vendors/contractors to ensure delivery of a successful project space documentation and data is accurate, conforms to the client's design/software standards
  • Maintain thorough records and report periodically, as required, on project status, risk, and progress.
  • Collaborate with other on-site contract staff, including other project managers, furniture specialists, writer/communications specialists, and senior financial analysts on high-visibility projects and initiatives.
  • Prepare and maintain As-Built Drawings to track all portfolio space, verifying USF and Rentable Square Foot (RSF) according to the client's space standards
  • Update the record drawings (XRef files in AutoCAD, Revit, or IWMS - any/all a plus) for all client space and drawing templates using the appropriate software
  • Perform regularly scheduled site walks to confirm project site conditions and progress.
  • Conduct meetings with clients to review documents and drawings, furniture specifications, space plans, and schedules.
  • Participate in meetings as required for project coordination with Architects, Engineers, AV/IT, General Contractors, GSA Project and Building Management staff, and other stakeholders.
  • Review all project documents for compliance with to plan, budget, schedule, etc., and raise concerns or flag issues to agency staff.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
    • Must be able to obtain an active HSPD-12 public trust credential
    • U.S. Citizenship
    • Bachelor's degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management or equivalent discipline. Studying for/attaining a master's degree in any of these disciplines would be a plus.
    • 5+ years related experience in project management, ideally including delivering small to large interior builds, reconfigurations, or updates, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services, including demonstrated success as the lead project manager on several projects of $500,000 and/or 50,000 RSF minimum.
    • General knowledge of commercial and government workplace design, including GSA space assignment policy and BOMA space standards
    • Expert knowledge of AutoCAD to efficiently use and manipulate drawings
    • Ability to read and understand construction documents and blueprints
    • Ability to understand and apply OSHA and ADA requirements, and all building and safety codes
    • Relocation and/or Decommissioning experience is a plus
    • PMP, CCM, CACM, or CFM credentials are a plusTechnological Skills:
      • AutoCAD, Revit
      • MS Project, Primavera, or equivalent
      • ePM software such as Kahua or equivalent
      • Proficient in Microsoft Office
      • Proficient in Google Workspace
      • Ability to learn new planning, drawing, design, and specification software
      • Experience with IWMS software strongly desired; experience with FM: Systems software a plusRequired Knowledge and Skills:
        • Excellent written and verbal communication skills, must be comfortable presenting to clients and executive personnel
        • Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
        • Ability to do all general tasks in project management (scope, risks, procurement, scheduling, budgeting, etc., to include soft skills (i.e., customer relationship management).
        • Highly developed interpersonal and customer relationship management skills
        • Professional demeanor, strong work ethic, discreet, resourceful, and able to maintain confidentiality
        • Ability to communicate with a variety of people, both internal and external
        • Ability to work collaboratively in a team environment
        • Ability to initiate and follow through on work independently
        • Ability to work in a fast-paced environment
        • Excellent time management and prioritization skills
        • Strong multi-tasking abilities
        • Ability to adapt to changing priorities
        • Excellent organizational skills and attention to detail
        • Ability to meet assigned deadlines
        • Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions
        • Proven risk management skills, both financial and programmatic
        • Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
        • Strong ethics and sound judgment
        • Demonstrated ability to make important decisions under pressure
        • Proven ability to develop and maintain a positive team environmentWhat We Offer: Benefits and PerksAt Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employees' well-being and total rewards package while practicing our core value of Stewardship.Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:
          • Medical, Vision, and Dental Insurance:Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
            • Pre-Tax Savings AccountsThe option to enroll in an HSA or FSA, depending on elected medical insurance coverage. Dependent Care FSAs are also available.
              • Disability Insurance:Company-paid short-term and long-term disability insurance.
                • Life Insurance:Company-paid life insurance coverage.
                  • Paid Time Off:Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
                    • Retirement Plan:Aleto offers full-time employees a 401(k) qualified retirement plan.If you have questions or need additional assistance, please contact us at talent@aletoconsulting.com
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Keywords: Aleto, Inc., Ellicott City , Facilities Project Manager Generalist, Executive , Washington, Maryland