Records Management Specialist
Company: Mele Accociates
Location: Washington
Posted on: April 24, 2024
Job Description:
ESSENTIAL FUNCTIONS
The Record Management Specialist position serves as the Office of
Intelligence and Counterintelligence's Records Management
Specialist who provides technical support and expert knowledge on
the National Archives and Records Administration (NARA) guidelines
and compliance standards. Essential duties may include:
- Assist with developing policies, guidelines, and requirements
for the Office of Intelligence and Counterintelligence (IN) Records
Management Program requirements.
- Assist with maintaining and preserving archived materials and
assist the office in developing and maintaining the records
management program and updating the records disposition
schedules.
- Work closely with IN Records Manager on the DOE IN Records
Management Program.
- Ensure program compliance with federal regulations as outlined
in the Code of Federal Regulations, including the Paperwork
Reduction Act, the Privacy Act, and the Freedom of Information Act
(FOIA).
- Assist in reviewing and updating the program office records
retention schedules to reflect current NARA requirements.
- Participate in the development of training materials, and
assist the program office as a point of contact for the day-to-day
records questions and guidance.
- Ability to analyze, organize, and interpret archival records or
records systems.
- Maintain the automated records management and FOIA tracking and
monitoring system for internal IN use.
- Assist with processing FOIA requests.
- Provide assistance with conducting reviews on products in
support of FOIA requests.
- Incumbent is required to obtain and maintain Derivative
Classification Authority training.
- Ability to access and redact classified and sensitive
information.
- Identify situations that may cause potential problems and
initiate necessary corrective action.
- Assist the program records manager with any other duties as may
be required either directly or indirectly related to the records
management function.
- All other duties as assigned. MINIMUM REQUIREMENTS
- Bachelor's Degree from an accredited university or college in a
business-related field.
- 2-3 years of records management experience.
- A DOE Q or DOD Top Secret, with SCI eligibility clearance is
required.
- Expert knowledge of records management processes and procedures
to develop, implement, and coordinate the Records Management
Program.
- Knowledge of NARA codes, regulations, bulletins, and
publications.
- Knowledge in the area of Records Management lifecycles, use,
maintenance and disposition of government information and records,
and practices and principles of training.
- Expert on the retention requirements of records supported in
new electronic systems.
- Experience working in classified material preparation and
handling at the TS/SCI level.
- Knowledge of classification management tools and techniques and
the ability to apply them to issues or studies to the effectiveness
of program operations and/or substantive administrative support
functions and organization structures.
- The ability to communicate effectively orally and in a written
format and develop professional relationships with intelligence
personnel.
- The ability to work effectively with tact and discretion with
federal and contractor management, and senior managers.
- Two years of specialized experience in Records Management.
- Specialized experience that has equipped the applicant with the
particular knowledge, skills, and abilities to successfully perform
the duties of the position, and that is typically in or related to
the position.
- Specialized experience is defined as having expert knowledge of
federal laws, regulations, policies and procedures related records
management, paperwork reduction and management, Privacy Act,
information collection, systems of records, certification of
documents, files management, and forms design and development
DESIRED KNOWLEDGE, SKILLS AND ABILITIES
- Master's Degree from an accredited university or college in a
business-related field.
- A DOE Q/SCI is preferred.
- 5+ years' experience in records management for the U.S.
Intelligence Community. SALARY: Salaries are determined based on
several factors including external market data, internal equity,
and the candidate's related knowledge, skills, and abilities for
the position.
Benefits MELE Offers Our Team
- Employer-paid employee Medical, Dental and Vision Care
- Low-Cost Family Health Care offered.
- 11 Paid Federal Holidays
- Paid time off (PTO)
- 401(k) with Employer Match
Who is MELE?
With over 250 employees and offices in Rockville, MD, Washington,
DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB),
minority-owned small business empowering its customers with
innovative solutions for more than three decades. MELE has team
members located across the U.S. and has served more than a hundred
countries across hundreds of project locations. The company offers
technical, engineering, and programmatic support expertise to a
host of U.S. federal and international agencies, including, but not
limited to, the Department of Energy, the Department of Defense,
the Department of Homeland Security, the Department of Justice,
INTERPOL, and the International Atomic Energy Agency. MELE's
services include national security, intelligence, law enforcement
and emergency response training, IT/cybersecurity, facility
management and engineering, CBRNE defense and nuclear security, and
mission and program support.
MELE Associates, Inc. is an Equal Opportunity/Affirmative Action
employer. All qualified applicants will receive consideration for
employment without regard to sex, gender identity, sexual
orientation, race, color, religion, national origin, disability,
protected Veteran status, age, or any other characteristic
protected by law. MELE Associates, Inc. is an E-Verify
employer.
Equal Opportunity Employer/Protected Veterans/Individuals with
Disabilities
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR
60-1.35(c)
Keywords: Mele Accociates, Ellicott City , Records Management Specialist, Executive , Washington, Maryland
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