Administrative Assistant 3

Company: A Prentice Ray & Associates LLC
Location: Washington
Posted on: February 18, 2026

Job Description:

Job Description Job Description The Administrative Assistant 3 reports to the Division Chief and provides diverse and complex duties in support of the Division. S/he provides professional administrative support in the day-to- day operations of the division. Major Duties: • Prepare and/or edit organizational charts, memos and other general office documents and material as required; • Must have strong MS Excel skills to produce monthly financial reconciliation reports depicting all obligations and expenditures of financial resources; • Assist the Operations Coordinator with financial analyses to identify and resolve issues that impact the validity of d contained in the federal government’s financial system. • Utilize MS Excel spreadsheets to input d and generate performance measurement reports. • Attend monthly meetings and capture and distribute minutes derived from the meeting; • Prepare and/or edit divisional standard operating procedures; • Oversee all aspects of travel to support the Division Chief to include coordinating all logistics and transportation needs and generation of government travel orders; • Incumbent may draft course related cables, including fiscal cables, clearance cables, etc. utilizing the Government's cabling systems; • Generate reports depicting outcome and effectiveness following completion of task/meetings/etc; • Compile weekly activities reports obtained from divisional personnel to develop the final Division report for review and approval by the Chief; • Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchase requisitions, travel, and general correspondence; • Provide project support and other administrative support as required; • Perform special assignments on request, providing substantive support and assistance to the Management team. Professional Qualifications/Skills: • Two years as an Administrative Assistant 2 or equivalent experience. • Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance; • Bachelor's degree or five years of increasingly responsible administrative experience may be substituted for education; • Must be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels; • Ability to handle multiple tasks simultaneously; • Ability to communicate effectively orally and in writing; • Knowledge of office policies, practices and procedures; • Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must; • Experience working with dbases; • Knowledge of basic accounting skills helpful; • Ability to work independently;

Keywords: A Prentice Ray & Associates LLC, Ellicott City , Administrative Assistant 3, Administration, Clerical , Washington, Maryland